OUTLINE OF MEETING & ROLES PERFORMED

 

Newry Speakers Club's bi-monthly meetings run to a schedule and involve the performance of many different Public Speaking roles. These roles include Toastmaster, Seargent at Arms, Grammarian/Wordmaster, Ahh/Umm Counter, Poet Master, Time Keeper, Topicsmaster & General Evaluator. Our meetings also contain Stage Speeches and Speech Evaluations.

 

(1) INTRODUCTION

Toastmaster

The Toastmaster is a meeting's director and host. A member typically will not be assigned this role until they are thoroughly familiar with the club and its procedures. As Toastmaster, you will:

  • Acquire a meeting agenda from your Vice President Education.

  • Work with the General Evaluator to ensure all club participants know their roles and responsibilities.

  • Introduce speakers and other club roles during the club meeting.

Seargent at Arms

The duties of Seargent at Arms include:

  • Arranging the meeting room and equipment at least 30 minutes before, so the meeting starts on time.  

  • Arrange tables and chairs, lectern, gavel, club banner, timing device, ballots, etc.

  • Explain the Mobile phone policy & emergency procedure.

 

 

 

 

 

 

 

 

 

Time Keeper (Evaluation Team)

As Timer you are responsible for monitoring the time for each meeting segment and each speaker. To perform as Timer, you:

  • Explain the timing rules and demonstrate the signal device. 

  • Throughout the meeting, listen carefully to each participant and signal them accordingly.

  • When called to report, announce the speaker's name and the time taken.

 

Ahh/Umm Counter (Evaluation Team)

The purpose of the Ah-Counter is to:

  • When introduced during the club meeting, explain the role of the Ah-Counter.

  • Note any overused words or filler sounds used as a crutch by anyone who speaks during the meeting. Words may be inappropriate interjections, such as and, well, but, so and you know.

  • During the evaluation portion of the meeting, report your observations when called upon.

 

Grammarian/Wordmaster (Evaluation Team)

The Grammarian's duty is to:

  • Introduce a "Word of the Week" that helps meeting participants increase their vocabulary. 

  • Display the word, part of speech, and a brief definition with a visual aid and prepare a sentence showcasing how the word should be used.

  • Note who uses this word or any derivatives thereof correctly or incorrectly during the meeting. 

Poet Master (Not in Evaluation Team)

To read out a poem of your choice (either pre-existing or of your own creation) with any additional information you think is relevant, including some information about the poet or how the poem makes you feel.

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(2) FUNCTIONARY ROLES 

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Evaluator (Part 1) 

The first part of an evaluator's role is to:

  • Ask those you've been assigned to evaluate what they will present and what they wish to achieve.

  • Introduce the speaker you will be asked to evaluate and explain what goals they will expect to achieve.

  • Observe the speech and take notes on what aspects of the speech you like and ideas for how the speaker can improve. 

 

 

Speaker 

The role of the speaker is to achieve the goals set in the manuals for the stage speech this speaker is on, including, speech organisation, purpose, pace, vocal variety, body language, etc. The more Public Speaking they do they better they will become.

 

 

(3) STAGE SPEECHES

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Topicsmaster  

The Topicsmaster delivers the Table Topics portion of the meeting, which helps train members to quickly organize and express their thoughts in an impromptu setting. As Topicsmaster, you:

  • Select topics in advance of the meeting that allow speakers to offer opinions.

  • Give members who aren't assigned a Public Speaking role the opportunity to speak during the meeting by assigning impromptu talks on non-specialized themes or topics.

(4) TOPICS

*Each Toastmasters club has their own preferred schedule and roles, but the video below gives a general idea of how a meeting is run. 

 

(5) BREAK

 

Use this time time to get to know our fellow Newry Speaker Club members or if you want to find out more info about our club you can talk to our executive members. Refresh yourselves with still or sparkling water or Snack down on some tea, coffee and biscuits .

 

 

(6) EVALUATION SECTION

 

Evaluator (Part 2) 

The Second part of an evaluator's role is to:

  • Answer evaluation questions in the manual as objectively as possible.

  • When giving any evaluation, offer praise as well as constructive criticism.

  • Provide verbal and written evaluations for speakers.

 

General Evaluator 

The duties of the General Evaluator includes:

  • Taking notes and report on all club proceedings to evaluate things such as timeliness, enthusiasm, preparation, organization, performance of duties, etc.

  • Evaluates everything (except for Stage Speeches) that takes place during the club meeting.

  • Conducts the evaluation portion of the meeting, being responsible for the evaluation team: the speech evaluators, Ahh/Umm Counter, Grammarian/Wordmaster and Timer. Calls upon each member of the team to give their evaluation.

 

(7) ASSIGN ROLES & CLOSE

Either the Toastmaster or the Club's President ask the members and guests present if they would like to perform a role at the next meeting. Maybe now that you have an idea of our meeting outline you will take to the stage and start Public Speaking.

 

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Example of a Toastmasters Meeting 

Lagan Valley Club's Poetmaster

NEWRY TOASTMASTERS SPEAKERS CLUB

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